CCS Teachers – Take your data with you when you leave CCS

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You can export and download your data from the Google products you use, like your:

Email
Documents
Calendar
Photos
YouTube videos
Data about registration and account activity

To keep for your records or use your data in another service, you can create an archive.

Important: If your actions seem risky, in order to protect your account, your actions may be delayed or unavailable.

Tip: If you can’t find some of your videos, check if you have a Brand Account. If you have a Brand Account, you may need to switch accounts.

Step 1: Select data to include in your download archive

Go to the Download your data page. Google products that have your data are automatically selected.
- If you don’t want to download data from a product, uncheck the box beside it.
- If you only want to download some of your data from a product, you may have the option to select a button like All data included . Then, you can uncheck the box next to data you don’t want to include.
Select Next step.

Important: Your data file may not include changes made to your data between when you request a download and when you create your archive. Learn more about what data may not be included.

Step 2: Customize your archive format

Delivery method

Send download link via email :

We’ll email you a link to download your Google data archive.

For “Delivery method,” select Send download link via email.
Select Create export.
In the email that arrives, select Download archive.
To download your Google data, follow the steps on the screen.

Add to Drive :

We’ll add your archive to Google Drive and email you a link to its location. Your data will count toward your storage.

For “Delivery method,” select Add to Drive.
Select Create export.
In the email that arrives, select View in Drive. You’ll see a folder with your data organized by product.
To download your data, at the top of the screen, select Download .

Add to Dropbox :

We’ll upload your archive to Dropbox and email you a link to its location.

For “Delivery method,” select Add to Dropbox.
Select Link accounts and create export.
You’ll be directed to Dropbox. Sign in to your Dropbox account if prompted.
In the Dropbox window that asks if Google Download Your Data can access its own “Apps” folder in your Dropbox, select Allow.
To keep your data private, make sure you’re not sharing this Dropbox folder with anyone else.
In the email that arrives, select View in Dropbox. You’ll be taken to the Dropbox folder with your archive.
To download your data, follow Dropbox’s process to download files.

Note: If you’re enrolled in the Advanced Protection Program, your archive will be scheduled for two days in the future.

Add to Microsoft OneDrive :

We’ll upload your archive to Microsoft OneDrive and email you a link to its location.

For “Delivery method,” select Add to OneDrive.
Select Link accounts and create export.
You’ll be directed to Microsoft. Sign in to your Microsoft account if prompted.
In the Microsoft window that asks if Google Download Your Data can access your info, select Yes.
To keep your data private, make sure you’re not sharing this OneDrive folder with anyone else.
In the email that arrives, select View in OneDrive. You’ll be taken to the OneDrive folder with your archive.
To download your data, follow OneDrive’s process to download files.

Notes

After you follow these steps, Google Download Your Data will show up in your Microsoft OneDrive security and privacy settings as an app that can access some of your info. You can remove Google’s access at any time. (If you export data to OneDrive in the future, you’ll need to give Google access again.)
When your archive reaches Microsoft OneDrive, Google is no longer responsible for it. Your archive will be governed by Microsoft’s terms and policies, e.g. the Microsoft Services Agreement

Add to Box :

We’ll upload your archive to Box and email you a link to its location.

For “Delivery method,” select Add to Box.
Select Link accounts and create export.
You’ll be directed to Box. Sign in to your Box account if prompted.
In the Box window that asks if Google Download Your Data can access your info, select Grant access to Box.
To keep your data private, make sure you’re not sharing this Box folder with anyone else. If you are exporting to an enterprise account, the admin will be able to view your data even if no sharing link is created.
In the email that arrives, select View in Box. You’ll be taken to the Box folder with your archive.
To download your data, follow Box’s process to download files.

Notes

After you follow these steps, Google Download Your Data will show up in your connected apps as an app that can access some of your info. You can remove Google’s access at any time. (If you export data to Box in the future, you’ll need to give Google access again.)
Your selected max archive size will decrease if your Box account’s max file upload size is smaller. Files in your archives that are larger than your Box account’s max file upload size will not be exported to Box.
When your archive reaches Box, Google is no longer responsible for it. Your archive will be governed by Box’s terms and policies, e.g. the Box Terms of Service

Export type

One-time archive :

Create a single archive of your selected data.

Note: If you’re enrolled in the Advanced Protection Program, your archive will be scheduled for two days in the future.

Scheduled exports :

Automatically create an archive of your selected data every 2 months for one year. The first archive will be created immediately.

Note: If you’re enrolled in the Advanced Protection Program, scheduled exports aren’t available.

File type

Zip files :

These files can be opened on almost any computer.

Tgz files :

You may need additional software to open these files on Windows.

Archive size

Choose the maximum size archive you want to create. If the data you’re downloading is larger than this size, multiple archives will be created.

Step 3: Get your Google data archive

When your archive is created by using one of these options, we’ll email you a link to its location. Depending on the amount of information in your account, this process could take from a few minutes to a few days. Most people get the link to their archive the same day that they request it. Note: If you’re enrolled in the Advanced Protection Program, your archive will be scheduled for two days in the future.

Data you’ve deleted

When you delete data, we follow a process described in the Google Privacy Policy to safely and completely remove it from your account. First, deleted activity is immediately removed from view and no longer used to personalize your Google experience. Then, we begin a process designed to safely and completely delete the data from our storage systems. Data such as items from My Activity, photos, or documents that are still in the process of being deleted are not included in your archive.